Office relocation is usually an exciting opportunity for businesses. Be it for expanding the company or opening a new branch office, there could be many reasons that lead to relocation. However, one cannot ignore the stress associated with this task. Some companies may have to relocate at the nearest location whereas others may need to relocate at distant places. Moreover, office relocation is undoubtedly a more difficult process than a home reputation and therefore the owners need to plan much ahead. Hiring professionals for office relocation services is common among company owners. But, one needs to know some vital aspects of this professional service before the person hires a relocation company. Here is everything that a person should know before getting a professional service for office relocation.
What is Office Relocation?
Office relocation means changing the physical location of an office by shifting from one place to another. It involves a lot of tasks and responsibilities such as moving furniture, appliances, and every other item that the office owns. For all these reasons, hiring professional movers for office relocation is the best decision one can make. Choosing a reliable service is a must and therefore, one should follow the tips and guidelines below.
The Responsibilities of the Owner before Office Relocation:
1. Planning Early:
For an office relocation, the company owner should plan as early as possible. Office relocation requires a lot of groundwork. By deciding a realistic budget, the owner should set the timeline. Then, the owner should map out the finer details of the process. For instance, John decided to retain work when his company was moving. Hence, John rented another office where he and the professionals could work temporarily while the new office was getting furnished.
2. Informing the Professionals:
Unlike house relocation, office relocation involves employees. Therefore, it is essential to make them aware of the relocation so that they can prepare. One should give a notice to the employees at least three months before the day of the relocation. Here, the process of informing plays a huge role. Some company owners put the information on a notice board whereas some owners send mail to all employees. Also, one should see that the professionals are getting prepared with moving plans throughout every stage of the relocation process.
3. Hiring a Project Manager:
Keeping the huge responsibilities associated with office relocation, one should hire a professional project manager to take care of the relocation. It can help an owner to look after the other responsibilities while the project manager looks after the relocation task. One can either choose to assign the task to an existing manager of the company or hire a freelance manager for this task. The professional moving companies can also suggest the best person to look after their relocation services.
4. Making a Floor Plan:
It is essential to make a floor plan for the destination. Assigning a desk to every employee can make the process easier. As soon as the professionals enter the new premise, they can start unpacking. It not only saves time but also makes the process organized. Some company owners and their managers take their professionals on a tour to the new office before moving. It also helps the owners to introduce the professionals to the new workspace where they should get accustomed.
5. Setting a Timeline:
To keep things on track, the owner should prepare a timeline for the day of the relocation. One can take help from the moving professionals in preparing the timeline. Stocking up on moving supplies such as bubble wraps and boxes is essential. If the owner stocks up these materials and provides them to the professionals, they will be happy for sure.
6. Choosing Professional Movers:
Hiring the right professionals for office relocation is the most essential task for a company owner. One should always choose a moving company that has experience in commercial relocation services. One should know that the companies providing house relocation may not essentially have expertise in office relocation. These companies may give an exciting quote but there are risks associated. Hence, one should search online or look for recommendations to find the best office movers in the city.
7. Cleaning the Office Premises:
Maintaining cleanliness and hygiene is a part of a successful office relocation. Therefore, before leaving the old office premises, the owner should make sure that it is clean. Also, before moving to the new office, one should hire professional cleaners to ensure a thorough cleaning. Some reputed office moving companies include office cleaning within their packages. Also, before leaving the old office, one should take photos of the damages. It can help the owner to save extra cost if the landlord claims for the damaged property.
8. Change the Address:
The office address is supposed to change with the change of the physical location. Therefore, the owner should take preparation in changing the office address. It includes the official brochures, online details, and every other document that contains the office address. To save the budget, one can replace the task of reprinting with the application of a simple address sticker.
Office relocation is a huge responsibility for the office owners and therefore, it is essential to hire professional movers. While looking for professional movers that provide office relocation services, one may come across a plethora of options. One can find suitable options by either searching online or by asking for recommendations from others. One should always see online reviews and client feedback of a moving company that the person chooses to hire. Also, by following all the tips and guidelines mentioned above, one can ensure a successful office relocation. Planning early and taking note of the process are two vital aspects. One should also make sure that the professionals are comfortable with the change and they are accustomed to the new office environment. It not only encourages the professionals and motivates them to work, but also ensures a healthy work environment. Besides following the above tips and guidelines, one should also discuss every detail of the process with professional movers.